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Policies


With so many people in one building, it is our goal to ensure the safety of and enjoyment for all attendees and exhibitors at the 2013 Vitiligo Summit and Expo (VSE™). We appreciate your cooperation in adhering to the Official Show Policies, which have been categorized based on attendee type. 

General Policies for All Attendees 

Badges Your registration fee determines your admission level to VSE events. Badges are color coded by type and are required for admittance to the Expo and to all Conference educational sessions - they must be worn at all times while attending conference and expo events in the Convention Center. Badges will be printed on-site and are not mailed - please bring your registration confirmation letter (which contains a unique registration bar code) to the on-site registration counter. 

Cancellation/Refund Policy Requests for refunds or exhibitor cancellations must be submitted in writing. Registration refunds must be postmarked at least 30 days before the event and may be subject to a processing fee; requests postmarked after this date will not be accepted. Refunds for Foundation-sponsored events may not be granted and will be considered as donations to the Foundation. Exhibitors wishing to cancel their booth space must inform the Academy by September 10, 2013; no refunds will be issued to companies who cancel their booth space after this date. Any paid exhibition space not occupied by 6:00 p.m. on Friday, September 21 may be reassigned without refund. 

Children To provide all VSE attendees an optimal learning environment, children under the age of 16 are not permitted into the general patient conference sessions. For children under 5 years old childcare is not available. 

Distribution of Food/Beverages Food and beverage distributors or manufacturers who are also confirmed exhibitors that would like to distribute food and/or beverages from their exhibition booth must submit a Sampling Authorization Form for review and approval. The use of propane, butane or any other combustible gas is prohibited. 

Literature and Product Distribution No person, firm or organization not having contracted with the Academy for the occupancy of space in the Expo or the Member Product Marketplace will be permitted to display or demonstrate its products, processes or services, or distribute promotional materials in or on the premises of the Expo, Convention Center, or any other VSE location. Any infringement of this rule will result in the removal of the offending person or persons. All speakers and presenters are required to abide by the National Vitiligo Foundation's Commercialism Policy, which prohibits commercial or promotional messages in the context of educational sessions. 

Photography/Videography The National Vitiligo Foundation hires a professional photographer to capture the excitement of the annual Vitiligo Summit and Expo's educational sessions, Expo and other activities. Due to the distraction to the speakers, we ask that you do not take personal photographs during educational sessions. All VES attendees submit a photography waiver as part of the registration process, which gives permission to the NVFI (and all other media) to use their likeness. Working members of the press are required to check in at the Press Room, receive an authorized press badge and be escorted by an NVFI staff person in order to photograph and/or videotape at the show. Exhibitors who do not want the press to photograph or video tape their booth should inform the Press Room staff on-site. Exhibitors are permitted to photograph and/or video tape their own booth undefined contact Academy Show Management for details and restrictions. No other photography or videography is permitted. 

Rolling Carts/Strollers For safety reasons, rolling carts, rolling bags, strollers and bags with wheels are not permitted on the Expo floor during show hours. Coat check is available to store these items. This policy does not apply to participants with medically necessary mobility equipment. 

Smoking FNCE is a non-smoking meeting. Smoking is not permitted in or around any meeting space at the Kingsgate Marriott. 

Suitcasing/Unofficial Exhibiting All promotions and product sampling must be done from a contracted exhibit space. Any attendee or group that hands out flyers, approaches neighboring exhibit booths to sell products, leaves and/or distributes product information in public spaces or the Expo floor aisles, or "roams" the event venue should be reported to the Show Office. Exhibitors who violate this policy will be sent back to their booth space and materials left behind will be recycled. Attendees practicing these tactics may be asked to leave the show and forfeit their badge 

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